For many employees, the first day at a new job can be intimidating. For employers, these first few days of onboarding are crucial in helping set new employees up for success in their roles and within the scope of the company. Here’s five pieces of advice for welcoming new employees into your company.
Contact New Employees After Their Acceptance of an Offer
Shortly after employees accept their job offer, be sure to reach out to them either via letter, email, or phone call. It’s important to stress how excited you are for new employees to join the team and to answer any questions they might have prior to their first day. During this contact, provide them with any orientation information as well—whether it’s an employment benefits package, a company guidelines manual, or login invitations for HR sites they’ll use to manage their timesheets.
Assign a Mentor for the New Employee
Prior to employees’ first days, it may be beneficial to put them into contact with a more experienced employee. Whether this employee is someone who will play a prominent role in the new employees’ training, or a manager who’s available to answer any questions, it’s important to provide opportunities for your new employees to begin fostering relationships with coworkers who can provide insight on the job and company.
Send out a New Employee Announcement Message
Whether your office communicates through email, skype, or other applications, send out a new employee announcement. This makes new employees feel welcome and provides everyone the opportunity to begin introducing themselves to each other.
Mix Onboarding and Training Activities with Tasks
When welcoming new employees to the team, onboarding is crucial for integrating employees and getting them acclimated to their new role. During onboarding, be sure to show new employees how to navigate the office and point out important areas such as the bathrooms and kitchen. Facilitate introductions between new employees and their coworkers as well.
While onboarding activities and job training are necessary when welcoming new employees, try to mix the schedule up. Employees may feel overwhelmed by large chunks of training, especially if they’re stepping into a new job or field. Providing small tasks for them to tackle between training lessons or even during gives them the opportunity to explore their training hands-on and allows them to walk away from the first day feeling productive.
Provide a Work Plan
Whether this encompasses the tasks the new employees are to complete during their training or includes assignments moving forward, it’s beneficial to offer employees a plan that provides insight to assignment expectations and what the work will look like in the employee’s following days. Providing employees with a plan also streamlines their integration into their role, as they will know what to expect in the near and distant future.
Most importantly, be available to your employees and let them know you’ll be willing to answer any of their questions or concerns. You’re not only welcoming employees to your team, you’re starting them off on the path to professional success.