As an entrepreneur, most of my life revolves around meetings I need to go to, people I need to talk to, and work that must be completed by a certain time. It can become frustrating to juggle all of these responsibilities, especially when they are contingent on other people’s schedules. However, it is not impossible to do so. If you need help organizing a schedule that works for you, follow these steps and you will be much better off.
Step 1: Use the right tools.
Everyone has their favorite way to schedule. Some people prefer a physical planner, while others like digital. Entrepreneurs should consider using a tool like Google Calendar, which allows you to share your schedule with others, as well as invite people to calendar events. When you are stuck answering to several people, this is the best way to make sure everyone is coordinated.
Step 2: Schedule the important things.
You may have guessed that “important things” here means meetings with investors or other executives. While those are important things, they are not what I am talking about. Schedule yourself a lunch break, as well as a time for you to catch up on any paperwork you may have neglected. You should set this as a recurring event every day, because these are things you must have every day. Sure, you can overwrite your lunch break if you plan to have a meeting over lunch, and you could take your busy-work time to meet with investors, but trying to avoid these times will help you establish boundaries with others.
Step 3: Schedule the other important things.
This time, I am talking about those investor meetings and other high-priority or quick-deadline tasks. At the end of your week, take 5-10 minutes to update your calendar for the coming week. Put everything on there that must be completed and all meetings that cannot be rescheduled. Then, work your way down to tasks that just haven’t been finished yet.
Step 4: Reevaluate your schedule.
Every morning, look over that day’s schedule and make sure nothing needs to be pushed to another day or time. Now would be a good time to write down your availability to refer to when people request a spontaneous meeting, or when you realize you forgot to complete an urgent task. Then, as you fill up your schedule, cross off those times so you don’t double-book yourself.
Scheduling is the enemy of many people, entrepreneurs or otherwise. If you want to ensure your day runs smoothly and you do not lose track of time, try following these steps every day. You will quickly realize that your schedule is not your enemy, but your most valuable asset.